To add CHPS to a research submission, we recommend that you reach out to the Directors of the Cores that you plan to use to discuss your research. Please contact the CHPS Administrative Staff to discuss the cost of CHPS services and other logistical issues.
CHPS charges for services and these costs must be included in all budgets. For a complete budget, a Pricing Request should be created in SIFTER when CHPS pricing is required for an eSPA submission. The information provided will be used by the OnCore Support Team and the Clinical Trials Financial Management (CTFM) Budget Team to develop the Pricing Request in OnCore. SIFTER, which resides within eIRB, serves as a centralized repository for study start-up information required to support various processes associated with the OnCore Clinical Trial Management System.
Please ensure that your OnCore study is fully signed-off and is the status of released/open to accrual in OnCore before registering or scheduling subjects for CHPS visits. The study must be fully approved in OnCore so that the study build in Epic can be completed for visit registration and scheduling. CHPS cores will not be able to schedule or link CHPS visits to the study if it has not been built in Epic. Please reach out to the CTFM Budget Team at cranalyst [at] chop.edu with any questions.
Beginning FY22, all new studies or amendments approved by CHPS with study protocol specific training will be charged an hourly fee per CHPS staff completing each required training. This includes but is not limited to: in person and webinar training, manual reviews with required signoff, demonstration of skills (i.e. DXA scan samples), and skill certification. Please make sure your budgets include funds for this activity. In addition, please note that an upcoming revised eCHPs application will have a section to indicate training needs for all Cores.
To facilitate grant and IRB submissions, CHPS has developed standardized information that study teams can use:
Letter of Support
If you would like a letter of support, email John Krall, Administrative Director, krallj [at] chop.edu at least 2 weeks prior to the date you need the letter and include the title of your project, the aims/objectives, hypothesis, funding source / grant type and a detailed list of CHPS services you will requesting. Please supply the budget developed by CTFM.
If you plan to use CHPS at Penn, please reach out the them directly: https://www.med.upenn.edu/chps/.