How to Access Echocardiograms

INSTRUCTIONS FOR STUDY STAFF ACCESSING CHPS ECHOS IN CHPS CARDIOVASCULAR CORE

  1. Make sure CHOP Research Institute’s eTRACK billing plan reflects the Echo is being performed by the CHPS; You must also have full approval from IRB and CHPS prior to scheduling.
     
  2. Obtain an appointment time for the echo from the Cardiology Echo Lab via email to Anysia Fedec, Echo Tech, at Fedec [at] email.chop.edu AND Celena Green  at greence [at] email.chop.edu.  (Back up is Audrey Jones at jonesa [at] email.chop.edu).   Provide study and subject information, including information the CHPS needs for reporting purposes to the NIH:  subject’s race, ethnicity, and gender.
     
  3. Research subjects must be registered and scheduled in eTRACK. Go to the Clinical Trial Financial Management website for instructions. Use your Active Directory User name and password when signing into eTRACK. Use the provided appointment time when scheduling subjects in eTRACK.
     
  4. The Study PI or designee has to place an echo order in EPIC. Subjects will not be seen without the physician order.
     
  5. Study coordinator can follow up with Celena 24 to 48 hours after the test for results/report.

Updated 4/21/2015

Contact Information:

Celena Green, Echo Scheduler, x43354

Meryl Cohen, MD, CHPS Cardio Core Director, x43354

Anysia Fedec, CHPS Echo Technician, x69551

John Krall, CHPS Administrator, x42215, x51790