Instructions/Procedures Related to Utilization of the Nursing Core

When planning a research study, contact Audrey Kamrin, CHPS Nurse Manager, at 215-590-3110 or kamrin [at] email.chop.edu to discuss your protocol and nursing services. All studies require IRB and CHPS approval before CHPS services can be provided.

CHPS approved protocols are invoiced for nursing and/or phlebotomy services (with exception of certain training grant studies). Industry initiated studies are charged for staff time as well as "space" utilization and a charge for supplies. Please Contact John Krall, Administrative Director, at 267-425-1790 or krallj [at] email.chop.edu for cost of core services.

Nursing procedures and sample collection are performed Monday through Friday 7:30 AM to 4:30 PM at the Wood Building 4th Floor and Monday through Friday 8:00 AM to 3:30 PM at 3550 Market Street unless arrangements have been made for a later arrival time. Off-hour and/or weekend requests should be discussed with the Nurse Manager, but are not routinely provided and is dependent on demand and staff availability.

After a protocol is approved, investigators are asked to meet with the Nurse Manager to discuss your protocol at least 2 weeks prior to registering and scheduling subjects. A Manual of Operations is required to ensure the correct processing of samples when specimen-processing services are requested. Any changes in procedures and processes to be followed by CHPS staff must be documented in writing and be approved by the IRB if the protocol and/or consent have been revised.

For patients to receive services, research subjects must be registered and scheduled in eTRACK. You can access your eTRACK study through the eIRB or eCHPS workspace or log into eTRACK using your Active Directory user name and password. Instructions to access eTRACK can be found here.

Study Coordinators are asked to meet study subjects at the CHPS outpatient area at the time of the subject's appointment. To ensure timely collection of samples, please be sure that your subjects are ready for the CHPS Nursing staff to perform phlebotomy.

Conference Room space adjacent to and/or in the Outpatient Unit is available for the study team to conduct subject interviews but must be reserved using eTRACK. Conference or exam room space must on the resource request. Industry funded protocols will pay for the use of CHPS space.